Organizing virtual events might be easier than you think.

March 14, 2023

EventX has created a full suite of tools, tips, and resources to help you gather your participants despite the geographical distances. If you hold virtual events with us, distance is no longer a barrier to connecting people! Here we introduce a full set of virtual event solutions for you.

Your virtual event will not have a live check-in, reception, name badge printing, or in-person networking. Instead, virtual event tools will streamline these services.

Organizers and participants can still utilize the event management app or tool. They can view real-time event information, and exchange contact data by scanning QR codes or virtual business cards.

They can also interact with speakers through live polling or Q&A session.

If you haven’t organized a virtual event before, you may not know how to engage your attendees or adapt to a new conference tool. Here are some tips to make it easy.

Re-define the goal of the virtual event so that you don’t deviate from it

Set a clear timeline for each part of your event

Specify the guidelines on how to increase engagement or profits

List out the things you may need for a virtual event:

Registration page

Ticketing and payment

Virtual vents Tools setup

Manage your attendees

Attendees engaging flow setup

Pre-event rehearsal with speakers and your team

Event technical support and facilitation

Post-event report services

Which virtual event tool should you pick from all the Google search results? Read the following recommendations to find the one that fits.

Data import

Registration form

RSVP

Ticket payment (including HKD & RMB)

Notification email and SMS

Attendee management

You may try using Zoom. They have a well-designed user interface (UI) and user-friendly buttons for beginners.

Their free version even allows users to hold meetings for up to 40 minutes with 100 attendees.

Zoom’s maximum is up to 10,000+ attendees and 100 videos at the same time.

You can use Studio One, which is a live-streaming tool with high-quality staff.

They can hold 1,000 participants or more. Again, the easy user interface (UI) and setup process make it user-friendly for beginners.

They also support live polling and a Q&A session.

Remo supports a 3-in-1 feature with “Webinar + Networking + Booths.” They simulate physical events which enable people to network, access content, and listen to speakers.

Through chat tools, speakers can also connect with the audience in real time. Their maximum is 1,000 attendees. Functions including share screen, Q&A upvote, and raise hand in webinar mode are also supported.

vFairs simulates physical event halls. Participants can virtually see the booths, lobby, and information center!

Speakers can connect with the audience in real time by using chat tools. They also have a user-friendly web app.

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